Blog.
Do we really know when is the right time to migrate to a new Asset Management ERP?
Let us face it: we are living in a world of:
- Global Decarbonization meaning that renewable energy will grow and take a substantial share in the global energy mix.
- Decentralization meaning that the need for installing smaller generation plants with or without government support will help the rollout of greener technologies for cheaper electricity for everyone.
- Continued innovation meaning that a greater potential is unlocked creating opportunities for those who can adapt and scale fast.
- Trend towards more efficiency meaning that organizations are trying to achieve more with less.
- An interconnected world meaning that our investment boundaries have expanded globally, with systems and tools becoming more intelligent than before opening possibilities for organizations to interact and offer products and services to all connected users.
Threats or New opportunities?
We appreciate that all the above can be threats but if approached in the right way they can become great opportunities. We also know that as asset owners and especially as asset managers you want to make sure that your projects are running smoothly now but also to mitigate future risks. This is the true value of you as asset managers. We also know that renewable energy projects are huge investments making it even more imperative that they are managed in the best and most efficient manner.
To mitigate risk the first thing an asset manager needs to do is have access to data – reliable, centralized and standardized data so that the right decisions can be made – so that threats turn to opportunities. Secondly, as asset managers you need to interact with accountants and bookkeepers, landowners, O&M providers, engineers and others, an ERP is essential to keep track of all interactions, tasks, reminders and workflows, in other words to manage your business processes.
Priorities in the lifecycle of an organization
Every organization is in a different stage of its life cycle with different needs and requirements at each stage. In the early stages, your priority is to have an accounting system in place so that you can issue invoices and execute payments – all the rest is managed manually and through excel sheets. As your portfolio grows you are starting to think that maybe this could be the right time to migrate into a more comprehensive solution. But you are still managing. And then by the fifth year of your operations you have grown too much through further project development, mergers, acquisitions and take overs. And you wake up one day and you find yourself having to manage several monitoring, accounting and HR platforms, scattered teams all around the world, banks, O&M providers, landlords, municipalities and the list goes on and on…
A single platform for all your operations
Thinking of all these, maybe, just maybe, could this be the right time to migrate to a more sophisticated, centralized and advanced ERP that will help you prevail in this ever changing global environment?
We appreciate that as asset owners and managers you are hesitant to go through the migration and integration process – from an existing or various existing platforms you are currently using to a single platform – because of all the effort and time you will need to devote in doing so until everything is integrated and is up and running perfectly. Let alone all the ongoing issues, problems and decisions you need to make, while managing efficiently and effectively your assets and mitigating future risks…
Our team of expert engineers and software developers are here to help you overcome this hesitation and take the right decision towards a new sophisticated way of managing your assets while at the same time turning threats into real opportunities.
We, at ACTIS, have developed and standardized the migration & integration process to ACTIS, so you do not have to worry anymore.
Welcome to the ACTIS 5-STEP MIGRATION PROCESS
Our expert team will do everything for you, making the migration as seamless and worry-free as possible. All you will have to do is provide us with the data and the way you would like it presented. We will take care of all the rest for you.
Our team will follow the standardized 5-step process with specific tasks and milestones and deliver in the pre-agreed time and format the all new, all in one environment to you.
Step 1.
Importing of master data into ACTIS
During this first step the ACTIS team and your team will each specify the point of contact respectively. We will then request information regarding the portfolio i.e. plant hierarchy, coordinates etc. Weekly meetings will be scheduled to follow up on this process.
Step 2:
Integration of the various monitoring platforms
Step 2 will commence by collecting and validating data from the existing monitoring platforms. Then customized enhanced alerting will be setup, validated and tested. Your team will receive their first training.
Step 3:
Integration with accounting and other platforms
During this step the ACTIS team will integrate with the accounting platform and setup all business processes between the two.
Step 4:
Development of tailored – made business processes
During step 4 the ACTIS team along with your various team leaders will analyze, agree and develop your required business processes. Training will follow and then the business processes will be tested.
Step 5:
Configuration and development of customized reporting
During the final step the ACTIS team and your team leaders will analyze agree and develop the various reports and reporting templates based on your needs and requirements. Once the reports are finalized, they will be validated and tested.
You are now ready to go! Enjoy your new simplified way of doing business!
Please contact us for a detailed discussion on how we can help you with your migration process.
