ACTIS ERP USE CASES
The examples of Uses Cases below demonstrate a few of the many ways that ACTIS can help you manage your business and your portfolio.
Such activities can include the PPA Invoice generation or various other activities
The time spent to manage an incident is tracked in a Time Sheet calendar and classified as Out-of-Scope or In-Scope activity
Out-Of-Scope Activities are market for billing
Accountants track the status of the Invoice generated (Paid, Pending, Cancelled etc.) in their accounting system
Via an integration with the Accounting system your organization is already using, the Asset Manager and Management are always aware of the status of each invoice without the need to ask accountant as this is constantly synced
WATCH THE ASSET MANAGEMENT USE CASE VIDEO
OPERATIONS AND MAINTENANCE
Alerts are generated out of ACTIS based on the configuration in the system
Upon receipt of an alert and its verification from the monitoring dashboard an incident is created in the system and remains open until its final resolution
Existence of any valid warranties are checked or an insurance claim in initiated (for example in case of a Force Majeure event)
When needed, field technicians or subcontractors can be dispatched to the site
Field personnel tracks the spares used and the costs incurred for each site visit
The O&M team receives all information from the field and before finally closing the incident, tracks the root cause of the failure, the impact of the failure to the operation of the asset (downtime, KWh lost, money lost etc.) and associate the incident with a valid service contract in order to be able to track compliance with contractual obligations
Upon resolution of the incident, Asset Managers are able to track and validate costs and approve where applicable to billing or paying
From the information collected throughout this process numerous Technical, Operational or Financial Reports can be generated, for example:
- Statistical Failure analysis (for example KWh lost vs root cause or equipment)
- Monthly operational reporting including the overall performance of the asset and the corrective and preventative maintenance incidents throughout the month
- Contract profitability based on revenues generated from the contract and costs insured
WATCH THE O&M USE CASE VIDEO
The same process as in the O&M Use Case:
Upon receipt of an alert and its verification from the centralized ACTIS ERP platform, an O&M Manager creates an incident in the system that remains open until its final resolution.
A work order is dispatched from the platform by the O&M manager and assigned to the field personnel.
The work order sent automatically from the system is reviewed by the technician in the mobile app. The app is intuitive, easy to use with online and offline (where there is no coverage) functionality.
The technician checks the details of the work order and looks up the location of the relevant site on the app map.
The field engineer is dispatched to the specific site following the GPS guidance in the mobile app.
Once ready to work, the technician checks-in on the site and commences the work order execution. The mobile app enables the field personnel to add comments, notes, upload relevant pictures, fill in the checklists, and set the status of the work order.
When the work order is completed, the technician checks-out in the mobile app.
The real-time position of the field engineer, the route, the check-in and check-out times are tracked in the system and accessible to the O&M manager. The app automatically calculates the work time, travel time and distance realized by the field personnel, and estimates the time of technician arrival to the next site.
The field engineer tracks the spare parts used and the costs incurred for the site visit. All the information is available to the O&M manager in the ACTIS ERP platform.