Solar Asset Management Software for Asset Managers
Renewable asset managers are accountable for four things at once: technical performance, operational activity, financial results and contractual obligations. Those four live in different systems in most organisations.
ACTIS ERP centralizes, standardizes and digitizes that data in one platform, bringing every layer of the portfolio, SPV, site and individual component into a single environment. It centralizes real-time monitoring, contract and warranty tracking, document storage and workforce reporting, so the technical, operational, financial and contractual picture is held together rather than assembled.
ACTIS ERP was built by Alectris, which has run its own solar O&M and EPC operations on the platform for more than ten years.
The problem is not effort, it is where the data lives.
As portfolios expand across regions and technologies, asset managers face mounting pressure to keep equipment data, contracts, performance KPIs and maintenance activities aligned.
That pressure is compounded by disparate monitoring tools, scattered documents and manual tracking, which obscure true asset health and slow decision making.
Portfolio growth also changes the nature of the work. As portfolios grow and become more complex, time management becomes the constraint: deadlines, categorising and prioritising tasks.
Portfolio, SPV, asset and equipment in one platform
ACTIS ERP organises renewable assets in a hierarchical structure of portfolio, SPV, asset and equipment, with an asset registry down to the individual panel level.
Contracts, accounts, contacts and financial data connect to those records, so moving between a portfolio view and a single component does not mean moving between systems.
From what is happening to the plant to what your team is doing about it.
For an asset manager, monitoring data matters when it turns into action.
ACTIS ERP centralizes real-time monitoring and alerting across portfolio, SPV and plant level, and connects that data to incident management and the service work that follows. Real-time monitoring and alerting support a faster response from issue detection to resolution.
The asset manager’s role here is oversight rather than execution. The mechanics sit in real-time monitoring in ACTIS ERP and service management in ACTIS ERP.
The obligations that are easy to lose and expensive to miss
Asset managers carry an obligation load that has nothing to do with production: lease agreements, insurance, O&M contracts, warranties, action items and compliance deadlines.
ACTIS ERP holds these as records rather than as folders:
- Contracts management covering lease, insurance, O&M and other agreement types
- Warranties tracked against the assets they cover
- Action items and a compliance calendar, so obligations are scheduled rather than remembered
- Document and metadata storage, with documents attached to assets, work orders or contracts
- Communications tracked from within Microsoft Outlook
Financial performance beside technical status
Asset management is as much financial as it is technical.
- Budgets, integrated with accounts, contracts and transactions, give oversight of planned against actual spending
- Every financial movement is recorded, categorized and connected to accounts and contracts, creating an audit-ready financial record
- Financial reporting configuration supports SPV or portfolio consolidation, including profit and loss, cash flow, budget and balance sheet
- Loans administration, bank reconciliation, PPA administration and hourly electricity rates are held in the same platform
- Integrations with accounting systems keep operational and financial records aligned
Detail on each of these sits in financial asset management in ACTIS ERP, with operational cost covered in cost management in ACTIS ERP and revenue invoicing in PPA billing in ACTIS ERP.
Judging service delivery on records, not on reports you are given.
Where service delivery is outsourced, the asset manager’s problem is evidence.
ACTIS ERP allows the performance of O&M service providers to be monitored, with customized dashboards and reports available wherever you are working. Because incidents, work orders, time spent, costs and resolution records sit on the same platform as the asset, the basis for that judgement is the record of the work rather than a summary of it.
KPI reporting includes contractual exclusions, which matters when availability or performance is measured against an O&M contract.
If you are the party delivering the service rather than overseeing it, the contractor-side view is covered on software for solar and wind O&M service providers.
Unified reporting without manual assembly
Because technical, operational and financial records sit in one platform, reporting is generated from them rather than assembled from several sources.
Customized dashboards and reports give insight into both portfolio-level trends and granular detail. Reporting across technical, operational and financial data, including the connected Power BI layer, is covered on technical, operational and financial reporting.
Each module answers a specific question
Each of these is a different part of the same platform, working from the same underlying records
the asset manager's question |
ACTIS ERP module |
|---|---|
Is the plant performing? |
Real-time monitoring and alerts |
Is anyone doing something about it? |
Incident and Service Management |
What will it cost, and has it been paid? |
Cost Management |
What are we contractually obliged to do? |
Contracts, warranties and compliance records |
What are we earning, and has it been invoiced? |
PPA Billing |
What do I present to the owner/client? |
Technical, Operational and Financial Reporting |
Learn how the platform fits together on the ACTIS ERP overview.
Frequently asked questions
Does ACTIS ERP replace our monitoring system?
No. ACTIS ERP connects to monitoring platforms and centralizes real-time monitoring and alerting across portfolio, SPV and plant level, then turns that data into incidents and service work. It is an open system and can be integrated with third-party systems where the data can be accessed.
We already have an O&M contractor. What does this give us?
It gives you the record of the work rather than a report about it. Incidents, work orders, time spent, costs and resolution records sit on the same platform as the asset, and KPI reporting includes contractual exclusions.
Does ACTIS ERP handle several SPVs?
Yes. ACTIS ERP organises assets in a hierarchy of portfolio, SPV, asset and equipment, and financial reporting configuration supports SPV or portfolio consolidation.
Does it replace our accounting system?
No. ACTIS ERP integrates with accounting systems so that operational and financial records stay aligned.
How are service costs and out-of-scope work tracked?
Time spent on an incident is entered against a timesheet and classified as in-scope or out-of-scope, and out-of-scope activity is marked for billing. Quotes can be issued and approvals tracked for corrective or extraordinary maintenance. Spare parts consumption, labour, travel and site visit costs are consolidated against the incident and validated before billing or payment.