Solar Portfolio Management Software for Developers, IPPs and Investors
A renewable portfolio is a set of financial commitments before it is a set of assets. Land, construction, debt, offtake and operating cost are agreed years before the first consolidated statement is produced.
ACTIS ERP supports the development, construction and operational phases of renewable assets in one platform, holding the portfolio and SPV structure, the asset registry, the contracts, the PPAs and the financial records that describe what you actually own.
ACTIS ERP centralizes, standardizes and digitizes that data in one place, so operational, technical and financial reporting are integrated and consolidated rather than assembled from separate systems.
ACTIS ERP was built by Alectris, which has run its own solar O&M and EPC operations on the platform for more than ten years.
Good numbers don’t equal good information
Alectris classifies PV plants in three categories by performance: plants performing adequately against base case scenarios, clearly distressed assets with evident underperformance, and plants that appear to be operating well.
The third category is the one that costs owners money. Apparent good performance is often a function of low quality information, caused by unreliable monitoring systems, limited reporting transparency from the O&M contractor, or both. Performance Ratio and Availability are useful KPIs only when the raw data behind them is precise and coherent. It is not rare for high PR and AVA values to be reported, and for investors to face unwelcome surprises once a more reliable monitoring system is installed.
Banks and investors generally find it more useful to benchmark assets against KPIs related to their base case scenarios, such as Solar Index, comparing actual values with base case values. That comparison is a useful tool for evaluating the financial performance of an asset, though it is less useful for evaluating a plant technically, because in periods of high irradiation actual performance can exceed the base case even at a technically underperforming plant.
The same platform before, during and after commissioning.
ACTIS ERP supports the development, construction and operational phases of renewable assets.
That matters because the information created during development and construction is the information you are held to during operation: what was contracted, what was installed, what was warranted, what was financed.
Project work in the development and construction phases is coordinated in project management in ACTIS ERP, with plans, milestones and project financial tracking. Once assets are operating, the same platform carries monitoring, service activity, cost and billing.
What you own, at the level you need to see it.
ACTIS ERP organises renewable assets in a hierarchy of portfolio, SPV, asset and equipment, with an asset registry down to the individual panel level.
Accounts and contacts, contracts and financial data connect to those records, so the ownership structure, the physical asset and the commercial arrangements describing it are held together.
The agreements that define the return.
- Contracts management covering lease, insurance, O&M and other agreement types
- Accounts and contacts management for counterparties across the portfolio
- PPA administration and configuration, including hourly electricity rates
- Document management, with documents held against the records they relate to
- KPI reporting including contractual exclusions
Invoicing against those PPAs, including allocation to offtakers and subscribers, is covered in PPA billing in ACTIS ERP.
Reporting that is generated, not assembled.
Operational, technical and financial reporting sit in one place, integrated and consolidated.
Because the underlying records are held together, portfolio reporting is generated from them rather than compiled from several sources first.
Reporting across technical, operational and financial data, including the connected Power BI layer, is covered on technical, operational and financial reporting.
What ACTIS ERP holds at each phase.
Each of these is a different part of the same platform, working from the same records.
Phase |
WHAT ACTIS ERP holds |
|---|---|
Development |
Accounts and contacts, contracts, documents, project plans, milestones and budgets |
Construction |
Project tasks and progress, subcontractor progress, project financial tracking, milestone payments |
Operation |
Asset registry, monitoring and alerts, incidents and service work, costs, PPA administration and billing |
Throughout |
Portfolio and SPV structure, financial transactions, loans, consolidation and reporting |
See how it fits together on the ACTIS ERP overview.
From SPV records to a consolidated portfolio position.
ACTIS ERP holds the financial administration a portfolio owner needs alongside the assets it relates to.
- Budget administration, with oversight of planned against actual spending
- Loans administration
- Financial transactions, with every movement recorded, categorized and connected to accounts and contracts
- Bank reconciliation
- Financial reporting configuration supporting SPV or portfolio consolidation, including profit and loss, cash flow, budget and balance sheet
- Integrations with third-party accounting and ERP systems
ACTIS ERP integrates with the accounting platform you already use rather than replacing it. Detail sits in financial asset management in ACTIS ERP, with operational cost in cost management in ACTIS ERP.
Frequently asked questions
Does ACTIS ERP replace our accounting system?
No. ACTIS ERP integrates with third-party accounting and ERP systems so that operational and financial records stay aligned. It is an open system and can be integrated where the data can be accessed.
Can it consolidate across SPVs?
Yes. Financial reporting configuration supports SPV or portfolio consolidation, including profit and loss, cash flow, budget and balance sheet.
Do we need it before assets are operating?
ACTIS ERP supports the development, construction and operational phases. Contracts, documents, budgets and project work created during development and construction remain available once the asset is operating.
We outsource O&M. Is this still relevant?
Yes. Contracts, KPI reporting including contractual exclusions, costs and service records sit on the same platform as the asset. The oversight view is covered on the asset managers page.